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Administrative Officer, GS-341

Education and Experience Requirements

The following table shows the amounts of education and/or experience required to qualify for Administrative Officer positions. Click here for information on how experience and education may be combined.



Education or Experience








4-year course of study leading to a bachelor's degree in an accredited college or university

3 years, 1 year of which was equivalent to at least GS-4



1 full year of graduate level education or superior academic achievement


1 year equivalent to at least GS-5


Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related


1 year equivalent to at least GS-7


Ph.D. or equivalent doctoral degree Or 3 full years of progressively higher level graduate education leading to such a degree Or LL.M., if related


1 year equivalent to at least GS-9

GS-12 and above



1 year equivalent to at least next lower grade level

Equivalent combinations of education and experience are qualifying for all grade levels for which both education and experience are acceptable.



Undergraduate Education: One year of full-time undergraduate study is defined as 30 semester hours or 45 quarter hours in an accredited college or university.

Graduate Education: Education at the graduate level in an accredited college or university in the amounts shown in the table meets the requirements for positions at GS-7 through GS-11. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.

One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1-year of full-time study requirement.

Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended.

General Experience: general experience is 3 years of progressively responsible experience, 1 year of which was equivalent to at least GS-4, that demonstrates the ability to:

  • Analyze problems to identify significant factors, gather pertinent data, and recognize solutions;
  • Plan and organize work; and
  • Communicate effectively orally and in writing.

Such experience may have been gained in administrative, professional, technical, investigative, or other responsible work. Experience in substantive and relevant secretarial, clerical, or other responsible work may be qualifying as long as it provided evidence of the knowledge, skills, and abilities (KSA's) necessary to perform the duties of the position to be filled. Experience of a general clerical nature (typing, filing, routine procedural processing, maintaining records, or other non-specialized tasks) is not creditable. Trades or crafts experience appropriate to the position to be filled may be creditable for some positions.

Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. Applicants who have the 1 year of appropriate specialized experience, as indicated in the table, are not required by this standard to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements.

Examples of Specialized Experience:

For GS-9: 1) Preparation/execution of budgets; 2) preparing program/project documents, i.e., project descriptions and summaries; 3) coordinating procurement, property, vehicles, and space management functions; and 4) advising and assisting supervisors on actions concerning personnel matters.

For GS-11: 1) Participating in the formulation of annual operating budgets; 2) identifying reconciliation of a wide range of monthly expenditures against allocated funding; 3) utilizing spreadsheets and administrative system reports on obligations and expenditures; and 4) interpreting personnel policies for recruitment actions and appointment authorities.

For GS-12: 1) Formulating and executing annual operating budgets; 2) analyzing budget/fiscal reports; 3) communicating with a variety of personnel at all levels in administrative management and support; 4) working with staff in interpreting human resources policies and directives; 5) reviewing and approving procurement activities; and 6) communicating and providing guidance to staff on issues.

For GS-13: Working with other management officials to develop program goals, policies, and management operations; Working independently to find solutions to problems in diverse fields; Searching for, compiling and analyzing historical statistical and narrative data relating to budget and human resources staffing to determine the impact of higher level decisions and possible organizational impact; Supervising preparation of cooperative agreements with Federal, State and local agencies; Supervising preparation of internal documentation to insure accountability and distribution of funds to appropriate project accounts; Conducting onsite reviews of organizational administrative management programs to evaluate compliance with laws, regulations, and policy, adequacy of supporting documentation for proposed administrative actions and effectiveness of programs in support of organization mission requirements; Preparing cost-benefit analysis with recommendations regarding a variety of administrative functions including finance, human resources, material resources, maintenance, etc.

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Page Last Updated: 7/13/2015 9:29 PM