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GS-326

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Office Automation Clerk/Assistant, GS-326

 Experience and Education Requirements
The following table shows the amounts of education and/or experience required to qualify for Office Automation Clerk/Assistant positions:

Grade/Positions

Experience

 

OR Education

 

General

 

Specialized

 

GS-1

None

None

None

GS-2

3 months

None

High school graduation or equivalent

GS-3

6 months

None

1 year above high school

GS-4

1 year

None

2 years above high school

GS-5

None

1 year equivalent to at least GS-4

4 years above high school

GS-6 and above

None

1 year equivalent to at least next lower grade level

Generally, not applicable

Equivalent combinations of education and experience are qualifying for all grade levels and positions for which both education and experience are acceptable. All positions require the ability to type 40 words per minute.

 

General Experience: Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSAs) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Applicants who have the 1 year of appropriate specialized experience, as indicated in the table, are not required by this standard to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements.

Education: Successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable at grades GS-3 through GS-5. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

Intensive Short-Term Training: Completion of an intensive, specialized course of study of less than 1 year may meet in full the experience requirements for GS-3. Courses of this type normally require completion of up to 40 hours per week of instruction rather than the usual 20 hours per week, and are usually of at least 3 months duration. Such courses may have been obtained through a variety of programs such as those offered by business or technical schools, and through military training programs. To be creditable, such a course must have been designed specifically as career preparation for the work of the position being filled, and must have provided the applicant with the necessary knowledge, skills, and abilities to do the work.

Examples of Specialized Experience:

For GS-5: Experience may include using word processing software to produce a variety of documents such as correspondence, reports, statistical charts, or similar material; editing and reformatting electronic drafts of lengthy reports; utilizing database or spreadsheet software to enter, revise, sort or calculate, and retrieve data for standard reports. For those positions that involve both office automation AND clerical duties, additional examples may include: ensuring consistency of format and proper punctuation/grammar of work products; compiling and assembling data; opening and routing mail, answering phones and responding to general inquiries.

For all the examples given above, the work required exercising initiative in completing recurring assignments according to established procedures and practices, receiving detailed instructions on first time or unusual assignments, and receiving assistance on unusual problems or conditions that were not described in established procedures, precedents, or special instructions. A designated person checked completed work for accuracy and compliance with procedures or instructions.

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Page Last Updated: 7/13/2015 9:29 PM