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Contract Specialist, GS-1102

Basic Requirements for GS-5 through GS-12

A 4-year course of study leading to a bachelor's degree from an accredited college or university with a major in any field;

OR

At least 24 semester hours in an accredited college or university in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Education and/or experience required to qualify for positions at GS-7 through GS-12

Grade

Education

OR Specialized Experience

GS-7

1 full academic year of graduate education or law school or superior academic achievement

1 year equivalent to at least GS-5

GS-9

2 full academic years of progressively higher level graduate education or masters or equivalent graduate degree or LL.B. or J.D.

1 year equivalent to at least GS-7

GS-11

3 full academic years of progressively higher level graduate education or Ph.D. or equivalent doctoral degree

1 year equivalent to at least GS-9

GS-12 and above

(No educational equivalent)

1 year equivalent to at least next lower grade level

Equivalent combinations of education and experience are qualifying for all grade levels for which both education and experience are acceptable.

Graduate Education. To qualify for GS-1102 positions on the basis of graduate education, graduate education in an accredited college or university, in one or a combination of the following fields is required: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. This includes positions at other agencies and promotions up through grade 12. However, employees must meet specialized experience requirements when seeking another position.

Basic Requirements for GS-13 and Above

Completion of all mandatory training prescribed by the head of the Department of Energy for progression to GS-13 or higher level contracting positions, including at least 4-years experience in contracting or related positions. Mandatory training is "CON 353 Advanced Business Solutions for Mission Support Project Management", or equivalent, and a course in either Construction Contracting, Performance-Based Contracting, or Advanced Cost/Price Analysis. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.

AND

A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupied on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver.

Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the education requirements above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this paragraph, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.

Examples of Specialized Experience

For GS-9: performing developmental and/or recurring assignments in support of a local installation or in a centralized procurement activity; procuring supplies or services primarily through formal advertising, or through limited use of negotiation techniques; reviewing requisitions to determine that proper specifications or purchase descriptions are included in solicitation documents; and/or evaluating bids or proposals for compliance with specifications or purchase descriptions and applicable clauses.

For GS-11: serving as Contract Specialist responsible for all aspects of the contracting transactions from initiation to recommendation of award for the: (1) central procurement of commodities or services for several activities in a geographic area, or for an agency, a department or departments; or (2) procurement of variety of supplies, services, or construction in support of an installation or activity; reviewing requisitions and determining appropriate methods of procurement; developing procurement plans by reviewing previous history, market conditions, and specifications or technical data packages; compiling bidders' list from qualified bidders' applications, knowledge of suppliers, contacts with trade associations, Small Business Administration, or other sources; preparing and issuing solicitation documents; performing detailed analysis of bids or proposals received; administering a variety of contracts with various and complex terms; conducting conferences with contractors to clarify issues on contractual requirements; monitoring contractor performance; providing guidance to contractor concerning obligations to perform within contractual terms; reviewing, analyzing, and recommending action on problem situations; and/or negotiating changes to contracts.

For GS-12: serving as Contract Specialist responsible for formal advertising and negotiation activities involved in the procurement of supplies, services, or equipment to meet the consolidated requirements of the command, agency, or department(s); performing market analysis to determine availability of the product or producers; developing new sources, based upon projected needs of the Government and industry analysis; developing solicitations, determining quantities, specific contract language and clauses, appropriate type of contract; evaluating bids or offers submitted; performing price analyses and evaluates reasonableness of prices offered; planning and conducting negotiations on price, technical requirements, terms, and conditions of the contract; and/or awarding or recommending awards in accordance with delegated authority.

For GS-13: serving as a contract specialist responsible for pre-award and post-award functions, including price/cost analysis, negotiation, and administration for services, materials, and equipment associated with research, development, test, evaluation, and/or production activities of one or more organizations, typically involving specialized equipment, professional or technical services, and/or specialized construction; reviewing and analyzing requests for the procurement of complex equipment, services, and/or construction. sole source and other required clearances, and prepares documentation; preparing solicitation documents, incorporating specific provisions; analyzing proposals for conformance with the solicitation; conducting extensive negotiations before and/or contract award; negotiating with potential contractors; awarding contracts within delegated contracting officer authority; and/or administering complex contracts, including monitoring contractor's performance.

For GS-14: analyzing, evaluating, and developing contracting policies, procedures, guidance, and control for subordinate contracting activities within a department or agency; evaluating and recommending disposition on requested waivers to statutory requirements; participating in the development of policy as a representative to special task groups within the agency or department; providing advice and guidance on contracting matters to project managers and contracting officers at subordinate contracting activities; serving as contracting officer with unlimited signatory authority for a significant system or program characterized by large funding levels, high visibility, complexity and scope of the project; planning, developing, and establishing the contractual strategy for the overall acquisition program; and/or leading contract negotiations, and personally negotiating the majority of large, complex contracts.

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